| Basic Concepts |
| The character: $ | Integrates the dynamic value of a field into an action. E.g.: $nom_client will be replaced by the actual value at execution time. |
| Scenario | Set composed of a trigger and one or more actions. Executes automatically as soon as the trigger conditions are met. |
| Trigger | Event that starts the automation: field modification, form submission, scheduled time, incoming webhook, or click on a permalink. |
| Action | Operation performed by the automation: write to a field, send an email, call an API, query an AI, generate a document, etc. |
| Log | Execution history with status (success / error) and timestamp. Allows diagnosing problems and tracking AI credit consumption. |
| Branches & Conditions |
| If / Elseif / Else | Conditional branching in a scenario. Allows executing different actions depending on the value of a field or the result of a condition. |
| Condition AND / OR | Advanced logical combination allowing testing multiple criteria simultaneously (AND = all criteria, OR = at least one criterion). |
| Triggers |
| Webhook | HTTP request received or sent between two systems. As a trigger, allows an external service to launch a TimeTonic automation in real time. |
| Permalink | Unique URL (hyperlink) pointing to a specific cell. Can serve as a trigger: clicking this link launches the associated automation. |
| AI & Credits |
| AI Credit | TimeTonic consumption unit. 1 credit = 1,000 tokens. Two independent counters: one for private AI, one for public cloud AI. Reset monthly according to the plan. |
| Token | Basic unit processed by AI models. Approximately 4 characters or ¾ of a word. 1 page ≈ 500 tokens. Counted at input (prompt) and output (response). |
| Private & Secure AI | AI models hosted in France on TimeTonic infrastructure. No data leaves the territory. Ideal for sensitive data or regulated sectors. Available starting from the PRO plan. |
| Public Cloud AI | Access to the best market models (OpenAI, Mistral, Anthropic, Google) via TimeTonic credits or a personal API key. Available starting from the START plan. |
| BYOK | Bring Your Own Key — use of your own provider API key (ChatGPT or Mistral AI). No TimeTonic credit is consumed. Billing is managed directly by your provider. Available on all plans. |
| Dedicated AI Server | Connection to your own AI infrastructure. TimeTonic hosting or your own infrastructure. Your models, your rules. Available on the BUSINESS plan only. |
| AI Role | Context instruction given to the model before the question. Defines its behavior, tone, and domain of expertise. Equivalent to the "system prompt" in AI APIs. |
| OCR | Optical Character Recognition — optical recognition of characters. Allows extracting text contained in an image or PDF and storing it in a TimeTonic field. |
| Integrations & Formats |
| API | Communication protocol allowing two applications to exchange data via structured requests (GET, POST, etc.). The "Call an API" action sends JSON data to an external service. |
| ICS | Calendar file format (.ics) integrable into Outlook, Thunderbird, Google Calendar, and most mail clients. Automatically generated via the dedicated action. |
| JSON | Structured data format used for exchanges between systems. Used in the "Call an API" action and in the AI response format when you want to retrieve structured data. |
| Template | Document template (Word .docx, Excel .xlsx, PDF) containing dynamic variables. Used by document generation actions to produce customized files on the fly. |