Over time, a workspace accumulates data: closed projects, forgotten columns, old attachments. This article shows you how to free up space. You delete what is unnecessary. You archive what matters. You maintain control over your data.
Understanding What Takes Up Space in Your Workspace
Before cleaning, identify what you are cleaning. TimeTonic tracks your volume with a data counter and a disk space counter. The counter that increases shows where to act.
Data Counter
Measures the size of your tables: the number of rows multiplied by the number of columns.
Disk Space Counter
Measures the actual size of your files: your attachments. An attachment field accepts all file types: photos, PDFs, documents, plans, scans. This counter grows quickly with field usage.
What These Numbers Represent in Practice
“10,000 data” or “100 MB” remain abstract. The Example columns translate these quotas into concrete volumes.
| Plan | Data Counter | Disk Space Counter | ||
|---|---|---|---|---|
| Quota |
Example for a table with 20 columns |
Quota |
Example for 3 MB files |
|
| FREE | 10,000 | 500 rows | 100 MB | 30 files |
| START | 100,000 | 5,000 rows | 1 GB | 340 files |
| PRO | 1,000,000 | 50,000 rows | 10 GB | 3,400 files |
| BUSINESS * | 10,000,000 | 500,000 rows | 100 GB | 34,000 files |
* The Business plan capacities can be extended upon request.
These examples are rough estimates. Your numbers depend on your tables and files. With 10 columns, you can store twice as many rows. With 40 columns, half as many.
Your counters measure your entire account, not an isolated table. Here's how your data fits together.
Each table counts its rows multiplied by its columns. The data counter then sums all tables from all your workspaces. The disk space counter follows the same logic with the weight of your files.
Reducing the Data Counter
To lower this counter, reduce the size of your tables. Delete unnecessary rows and columns. Then empty the trash.
Your test rows and duplicates serve no purpose: delete them directly. Your completed projects retain historical value: export them before deleting.
Open the menu of a column that is no longer needed and choose Delete. Even empty, a column takes up space.
Essential step. Deleted rows go to the trash. The trash still counts these rows. Open the table menu at the top right. Choose Open Trash. Select the rows, then delete them permanently. Each table has its own trash: repeat this operation for each cleaned table.
Reducing Disk Space Usage
For disk space, target your attachments. End-of-project photos, signed quotes, and reports accumulate over months.
Identify files you no longer need.
Space is indeed freed: allow one day to see the effect on your counter.
Open the table menu (icon at top right), then Open Trash.
Select the rows, then delete them permanently. Before this step, the trash still counts the files’ weight. Each table has its own trash: repeat the operation for each cleaned table.
Delete a Workspace That Is No Longer Needed
The most radical step. A workspace created for testing keeps all its rows, all its columns, and all its attachments. Deleting it frees everything at once. Open Workspace Information. The delete button is at the bottom of the screen.
Export Your Data Before Deleting
You do not want to lose your data, only lighten your active space? Export it before any deletion. TimeTonic sends your data to your own server via FTP. You keep it outside the platform, with a complete record. Then you delete with peace of mind. This practice organizes your data lifecycle. You keep what has value. You archive offline. You keep in production what is useful.
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Check the Result of Your Cleanup
Return to the Plan and Billing screen to measure the effect of your cleanup on both counters.
What Happens If You Reach 100%?
Two solutions are available depending on whether your active data still has value or not.
Make Space
Follow the steps in this article. Delete unnecessary rows, columns, and attachments. Empty the trash. Delete workspaces created for testing. Export first what you want to keep.
Increase Your Capacity
If all your active data is useful, upgrade to the next plan. Storage and data capacities increase at each level. Contact your TimeTonic sales representative to discuss the option that fits your usage.
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Monitor Your Usage
Understand the counters and limits of your plan, threshold by threshold.
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Export to an FTP Server
Archive your data offline before cleaning up.