Welcome to the Administration and billing section.
This article is your entry point: it presents the architecture of a
TimeTonic company account at a glance, so you know where each setting
lives and where to act depending on what you want to do.
A company account brings together
your users and all your workspaces. Among these workspaces, the
administration workspace plays
a pivotal role: it is the place from which you manage the list of users,
the list of your workspaces, the rights granted to each person on each
workspace, and everything related to your plan and billing.
The other workspaces host your day-to-day business activity: tables,
views, members and automations. They are independent of each other, but
they can share data between them through
mirror views,
which let a workspace display a view coming from another workspace
without giving access to the entire source workspace.
iThe schema below illustrates this architecture. Each key element is numbered and clickable: hover a number to see a short definition, click to open the related detailed article.
How to read this schema
Company account
Company accountThe dark blue frame outlined in light blue represents your entire TimeTonic company account. Everything happens inside.
Administration workspace
Administration workspaceThe card with an orange border on the left is a special workspace: it is used to manage your account (users, rights, plan).
Workspace
WorkspacesThe cards with a green border are your business workspaces. Each one contains its own tables, views and members.
Do you want to understand how
the Business plan lets you mix multiple license
types, each applying specific rights to a user
across the entire company account?
Read article →
★ The license type (Creator, Contributor, Mobile-only…)
takes precedence over the workspace role. Available
on Business only.
Read-onlyView only—
Daily passDaily access—
Mobile-onlyMobile appB
BasicRestricted access—
ContributorRegular user, no adminA
CreatorDesigns and administersVE
★ Business-only feature: takes precedence over per-workspace rights. On the Start and Pro plans, this field does not exist.
From this Members icon,
you
manage the users of this workspace: invite
new members and adjust their roles, without
going through the administration workspace.
Do you want to learn how to
share a view from one workspace to another
through a mirror view?
Read article →
Views with a dashed orange border are source
views shared with another workspace.
⊞Table 3
View 1View 2View 3
Vincent (Owner) can transfer ownership of the workspace. Emma (Admin) can configure the workspace and invite members. Cécile (Read-only) can only view data.
WORKSPACE
WORKSPACE 2
Vincent Owner
Albert Admin
⊞Table 1
View 1View 2View 3
⊞Table 2
View 1
Vincent (Owner) can transfer ownership of the workspace. Albert (Admin) can configure the workspace and invite members.
Do you want to learn how
to
set up a mirror view to share data between
two workspaces?
Read article →
A view shared with another workspace is called a mirror view.It is still controlled from the source workspace.
Who can do what?
Owner Can transfer ownership of the workspace.
Admin Can configure the workspace and invite members.
User Can enter data subject to the restrictions applied on views and field settings.
● SCENARIO
Emma designed these views in Workspace 1 and shared them with Workspace 3. Albert and Bernard can now view and enter data in these mirror views, without having access to the entire Workspace 1.
The two levels of administration
TimeTonic distinguishes two levels of administration that answer
different questions. Understanding this distinction is the key to
quickly finding the article that concerns you and to avoiding
confusion between terms that sound alike.
Company account level
Global administration
Covers everything that touches the paid account
as a whole: choice of plan, purchase of licenses, creation of
user accounts, attribution of rights across all workspaces.
Managed from: the
Administration workspace (also known as Company account).
Who can do it:
the license owner, and users they invite with an Admin
or User role on that workspace.
Available: from
the Free plan onwards, with extended features on paid plans.
Workspace level
Local administration
Covers what happens inside a single workspace:
inviting members, defining their role in this workspace,
managing ownership, deleting the workspace.
Managed from: the
workspace itself, by its owner or its administrators.
Who can do it:
the owner and administrators of this workspace (who are
not necessarily the same as those of the company account).
Available: on
all plans.
An analogy to find your way
Think of the company account as an office building:
this is where you sign the lease, pay the rent and hand out badges
to employees. Each workspace is then a
office within this
building: inside, you decide
who is allowed to open which
drawer or edit which document, but this stays within the limits of
the badge handed out at the building's entrance.
What it actually looks like in TimeTonic
Click an image to enlarge.
Company account level
Rights table
in the administration workspace: a single view to
manage every user's role across every workspace.
Workspace level
Members panel
of a workspace: invitations, roles and access managed
locally for this workspace only.
★ Business specifics: the License type field
The Business plan lets you mix several license types within a
company account. Each user is assigned a license type (Creator,
Contributor, Mobile-only, Read-only, Daily pass, Basic) which
automatically applies specific rights across the entire company account.
These rights take precedence over the per-workspace roles.
On the Start and Pro plans, this field does not exist.
Number legend
Each line is clickable and takes you to the relevant article.
Now that you have an overview, head to the table of contents to
quickly find the article that answers your need.
What do you want to do?
The table of contents of the entire Administration and billing
section, organized by task: create a user, assign rights, manage
your plan, set up a workspace, and more.