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Create and Use a Mirror View Between Two Workspaces

TimeTonic allows you to create a secure mirror workspace from your source workspace. This feature lets you share customized views with your teams. The structure, consistency and security of your data stay intact.

The source workspace acts as the back office: it centralizes all data and configuration. The mirror workspace is a front office: a clean interface designed for end users.
Contents
  1. 1. What is a mirror view?
    1. 1.1 Main characteristics
  2. 2. How does a mirror view work?
  3. 3. What is a mirror view for?
  4. 4. How do you prepare the view before sharing it?
  5. 5. How do you create a mirror view?
  6. 6. What limits should you know?
  7. 7. How do you remove a shared view?
  8. 8. Go further

1. What is a mirror view?

A mirror view is a duplicated view (table, form, Kanban, etc.) in another workspace. It remains synchronized in real time with the original view.

1.1 Main characteristics

Real-time synchronization

Any change to the source view is instantly reflected in the mirror workspace.

No data duplication

The mirror view stays directly connected to the original table.

Unchanged structure

Only the view is shared, not internal settings.

2. How does a mirror view work?

A target workspace

You select the workspace in which the mirror view will be created.

Automatic synchronization

Data, filters, fields and display remain aligned.

No copy

The mirror view always uses the source table.

3. What is a mirror view for?

Share without duplicating

Share information between multiple teams or projects without duplicating data.

Create dedicated interfaces

For field teams, partners or external collaborators.

Keep a single source

Cross-workspace collaboration relies on a single source of truth.

4. How do you prepare the view before sharing it?

Set up the view in the source workspace before you share it. Open the ⋮ menu, on the right of the toolbar. Choose the settings based on what the recipient needs to do and on their role in the workspace.

The recipient needs to… Setting to turn on Article
See only their own rows Source view filtered on user ID Filter a view by user ID for a mirror workspace
Create rows under their name Default value: user ID Default value: TimeTonic user or workspace ID
Keep the planned filters, sorts and columns Lock view options Lock view options
Use the view without changing it Lock view Lock view
Consult without creating or deleting rows Block adding / deleting records in the view Lock add records in a view · Lock delete records in view
Read a record without changing it by mistake Secure editing mode Secure editing mode
Edit in the record rather than in the table Editing mode Editing mode
Leave a finished row untouched Read-only lines. A checkbox also blocks creating rows that meet the conditions. Read-only lines
Find a specific row without browsing the list Mandatory search Mandatory search
Not see some columns Hide columns: Hidden. Keep the option to also hide in record mode checked, otherwise the column stays visible in the record. Restrict access to a column by view
Read a column without changing it Hide columns: Read only Restrict access to a column by view
Not see changes to other columns Set the History of changes column to Invisible. It shows changes to every column, even invisible ones. History of changes
GDPR / confidential marking hides nothing on screen. It only applies to exports. To keep a column out of the mirror workspace, hide it in the source view → GDPR / confidential marking: mark a field
A link column to a table that is not shared stays closed. The recipient sees an access denied message.

5. How do you create a mirror view?

1
Create the mirror workspace
A new blank workspace → Create a workspace from scratch
2
Open your source workspace
The one containing the views to share.
3
Go to the view to share
The view you want to make available in the mirror.
4
Click Share view in another workspace
5
Select the mirror workspace
In the drop-down list.
6
Confirm
The mirror view is created.

6. What limits should you know?

User surfilters are not remembered. A user can filter or sort a shared mirror view. These settings are not kept from one session to the next. For permanent filtering, configure filters and sorts on the source view, in the admin workspace. The mirror view inherits them.

7. How do you remove a shared view?

Removing a shared view is done from the admin workspace. It removes the sharing of a view to a workspace.

1
Open the admin workspace
Go to the admin workspace where the view was created.
2
Click the eye icon of the view
A window shows the workspaces in which this view is shared.
3
Turn off sharing to the workspace
Remove the workspace concerned. The eye icon disappears when no workspace is selected any more.
Eye icon at the top right of the view, then the View sharing overview window with the button to remove the share
Visual confirmation: the eye icon disappears from the view in the admin workspace. This view is no longer shared in any workspace.

8. Go further

Go further

Filter a view by user ID for a mirror workspace

The full tutorial: a mirror workspace where each user only sees their own rows.

Read more →

Go further

Use user ID to restrict access

Views per user, with the TimeTonic ID.

Read more →

Go further

Create a workspace from scratch

The starting point of the mirror workspace.

Read more →
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